Terms and Conditions
Deposits and Cancellations
A minimum nonrefundable deposit of $195 is required to reserve a wedding date. However, contingent upon your venue and wedding package selection, a deposit of up to 50% of the total package price may be required. The balance is due 60 days prior to the event. If a cancellation is requested, unless a third party is involved, a refund of the remaining paid deposits and balances (less the $195 nonrefundable administrative fee) will be honored if a written cancellation notice is received at least 60 days prior to the reserved date, at which time thereafter, any money paid to Alpenglow Weddings becomes nonrefundable.
Cancellations and Refunds Involving Third Parties
Regardless if advanced notification of cancellation is given or whether the conditions for a refund are met as explained above, any deposits, or portions thereof, paid to Alpenglow Weddings that, on your behalf, were used or paid to a third party to acquire or secure a specific wedding venue or facility, or used or paid to a third party for the acquisition of a permit allowing for use of such wedding venue or facility, the refund policy of the third party (or the refund policy of the acquired or secured venue or facility) or grantor of the permit will, to some extent, take precedence over that of Alpenglow Weddings’ refund policy, which may consist of, but not automatically be limited to, the stipulation that the entire amount of money paid to them is nonrefundable.
Limousine Service Cancellations
If limousine services are arranged by Alpenglow Weddings on your behalf as part of your commissioned wedding services and you subsequently cancel your scheduled wedding date, in addition to retaining a nonrefundable $195 administrative fee in accordance to our refund policy as described above (see “Deposits and Cancellations”), an additional limo cancellation fee of $200 will be assessed from paid deposits or balances, even if advanced notice of cancellation is given (effectively, a total of $395 will be deemed as nonrefundable).
Alternatively, if limousine services are arranged by Alpenglow Weddings on your behalf as part of your commissioned wedding services and you subsequently cancel only the procured limousine services, even if advanced notice of cancellation is given, no refund or credit of any monies paid for the service will be provided, nor will any monies paid for the service be appropriated as payment towards any unpaid balance.
Cancellation of Specific Services
If cancellation of a specific service or services is requested, such as photography, videography, or any other acquired service or services, that were part of the original wedding package selected at the time of the initial booking date, or if cancellation of a specific service or services is requested that were added to the original wedding package, regardless of whether the service or services were added at the time of the initial booking date or after, a refund or credit of any monies paid for the cancelled service or services will not be provided, nor will any monies paid for the cancelled service or services be appropriated as payment towards any unpaid balance, if cancellation occurs within 60 days prior to the event.
Conversely, if cancellation occurs at least 60 days prior to the event, a refund or credit of any monies paid for the cancelled service or services can be provided, or any monies paid for the cancelled service or services can be appropriated as payment towards any unpaid balance (excluding limousine services wherein a $200 cancellation fee is assessed, even if advanced notification is given).
Fees Related to Changes to Event Agreement
Requests to change any of the intricacies of the event agreement or any of the acquired services that have previously been confirmed are subject to incurring a $75 fee. Such changes include, but are not limited to, changes to the event date or time, change of venue, renegotiating a third party contract entered into by Alpenglow Weddings on your behalf, which may include amending or revising the contract in any manner, or any other change necessitating some form of modification to or readjustment of the intricacies of the event agreement or acquired services. Correspondingly, if or wherever applicable, the aforesaid fee or terms expressed within this section may be subordinate to or in combination with other fees or terms expressed in other sections within this “Terms and Conditions” policy.
If there is a need to reschedule your wedding date or time for any reason, we must receive written notice at least 60 days prior to the event in order for sums previously paid to be applicable to the postponed date or time. However, additional fees for the rescheduling of services may be incurred (see “Fees Related to Changes to Event Agreement”). Additionally, the new date must be set and the event must occur within 90 days of the originally scheduled date for the previously paid deposits to be applied. Otherwise, the event will be regarded as a cancellation, at which time our cancellation policy as depicted above will take effect.
Moreover, if any portion of the deposits we received were paid to a third party on your behalf to acquire or secure a wedding venue or facility or for permit acquisition as formerly cited, in combination to our terms and conditions policy, the third party’s terms and conditions or refund policy, whichever applies, likely will become relevant, causing us to be subject to them. Furthermore, it is possible that the venue and other services that were initially contracted for may not be available on the rescheduled date or time.
Cancellations Due to Inclement Weather
Weather is oftentimes unpredictable, most particularly during the winter season. Nevertheless, should you decide to cancel your wedding due to inclement weather, we are not constrained to honor refunds. However, as an option, you may postpone the event for up to 7 days, and all payments received, if possible, will be applied to the rescheduled date if we are notified of postponement in a timely manner. Be advised, though, that the venue or specific services originally contracted for may not be available. Also, extra rescheduling costs may apply as well. Alternatively, the wedding can be moved to an indoor location in lieu of postponement, but additional charges for the indoor location will apply.
Change of Venue Due to Inclement Weather and Related Venue Change Fees
If inclement weather compels the event to be moved indoors, an added fee of approximately $150 beyond contracted price may be necessary in order to procure an indoor location, which is typically a local wedding chapel. The number of guests may be limited depending upon the location acquired. Client should be aware that other additional expenses may be incurred, such as parking fees or other unforeseen expenditures.
Delayed Wedding Start Time and Related Charges
If the wedding is delayed for more than 30 minutes past the reserved start time due to the bride or groom’s unpunctual arrival to the designated meeting area or wedding site, or if the wedding is delayed for more than 30 minutes for any other reason, foreseen or unforeseen, an additional charge in the amount of $150 will be incurred. Furthermore, if the wedding officiant, in his judgment, deems the delay as becoming too excessive in which it could conceivably cause a schedule disruption for him or his imminent appointments, the officiant reserves the right to reschedule the event to a later time or date, in which case, additional rescheduling fees may also apply.
Effects of Exceeding Group Size Limitations
Specific wedding venues have limitations on the size of the group that may attend an event at that particular site. The stipulated limit, imposed by the managerial agency that has jurisdiction over the specified venue, must be complied with by those who conduct weddings at these sites. If the total number within the attending party, which also includes the bride and groom, exceeds the number set forth by the agency governing the property, intentionally or unintentionally, the wedding officiant reserves the right to decline performing the wedding at that particular location. The effects could result in possible event postponement or the relocating of the group to an alternate site that could validly accommodate the entire party. In either case, rescheduling or relocating fees may apply.
Alpenglow Weddings shall not be responsible for its failure to perform due to adverse weather, equipment failure, unforeseen events affecting performance, or other circumstances beyond its control. Client agrees to hold Alpenglow Weddings, its employees and subcontractors harmless from all liabilities, claims, damages and expenses relating to services arising out of this agreement.
If photography or videography services are acquired, we reserve the right to use the original photographs or videos or reproductions of such for display or promotional purposes.
Due to environmental laws protecting wildlife, rice, confetti, and releasing of helium balloons are prohibited.